Frequently Asked Questions 

1. What is a temporary gate code and how do I get it?  Why would it be important to get this?

Temporary codes are given to realtors/agents when they have an open house for access to the community and a particular unit. That is the most common request received so that owner nor realtor are providing their codes. After open house is completed, code is shut off and can no longer be used. 

2. How do I get the white card that allows me to access the clubhouse?

We have removed the card access and installed a keypad access to the clubhouse. The codes are issued by the Management company and programmed by the maintenance tech. You should receive the code from the seller when you purchase the unit, otherwise they can be requested by emailing hoa@kpsinc.net.

3. If I see something around the property /complex that needs fixing how do I get it addressed?

For non-emergency maintenance, email hoa@kpsinc.com. You can also utilize the online portal and put in a work order request. For emergencies, please contact the office 360-695-1538. We have after hours maintenance available for nights, weekends and holidays when the office is closed 360-949-3000.   

4.How do I get my gate code changed?

Changes should always be requested in writing by emailing hoa@kpsinc.com,  dropping off or mailing a note to the Key Property Services Office. 

5.  How do I get my gate opener replaced? What is the cost? 

Gate openers should be passed on from the owner or tenant during move out,  otherwise they can be requested by emailing hoa@kpsinc.com. Gate remotes are $30 billable to owner ledger and can be paid with dues.  

6. How do I get a copy of my mailbox key or know which mailbox belongs to my unit? 

Mailboxes are federal property, HOA nor maintenance can keep copies of keys, rekey a mailbox or make any other changes. If a  mailbox key was not provided to you during your sale, you must contact the Post Office for assistance. Main Post Office for your community is located at 2700 Caples Ave, Vancouver, WA 98661 and can be reached at (800) 275-8777.